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Timeline

 

I booked my wedding at The Vineyards, what are the next steps for the venue? 

We do our best to keep everything flawless in your planning process here with us! After booking, please set reminders for your payment schedule and due dates. We will contact you to remind you if we need any other details along the way! 

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Payments

 

How do I make my next payments?​

All payments can be mailed to our PO Box as a check -

Lessing's, PO Box 2277, Aquebogue NY 11931 

Once received, we will send over the receipt for you!

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If you would like to drop off a payment to the venue (cash or check), please email to make an appointment!​​

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The final payment will be either cash or Cashier's (Certified) Check or Wire - see Final Steps for details

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Important Dates to Note:

 

4-6 WEEKS BEFORE  WEDDING - Menu and Final Meeting Appointment

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Final Payment - Certified Check made to Lessing's Mailed or Wire Transfer

NO PERSONAL CHECKS WILL BE ACCEPTED

 

WEEK OF THE WEDDING - Final Drop-Off –  Appointment required - 10am-4pm, Tuesday and Wednesday

 

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Menu

 

When do I need to have my menu selected?

We must have menu selections in no later than 1 month prior at this time. To keep your wedding planning on track. This allows time for menu printing production, kitchen forecasting, etc. Please find the menu selection submission options in the Planning Documents section of your Dashboard.

 

Is there a specific day we can come in to taste the food?

We will email you once we have dates to host the tasting events for all of our upcoming 2026 weddings. We send out the email in November for the following January and February 2026 tasting dates. Our tastings are offered as a courtesy to our couples. While we hope everyone can attend the dates we have scheduled, we can always make recommendations on the food choices if you are unable to attend the scheduled dates. As we have a very busy wedding schedule, we typically cannot host private tastings.

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How do I select the cake that is included through The Vineyards?

Contact Rolling Pin at david@rollingpinbakery.com 

Contact Audrey’s Bakery at katie.moran@audreybakes.com

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Vendors

 

Do you have recommended vendors?

Yes please click here for a list of preferred vendors.

We also have Vendor Bundles you can add on to any date/time. Please click here to view pricing.

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Please tell me about your recommended shuttle service.

We have partnered with Mark of Elegance for a 55-passenger 8 hour continuous shuttle service. It can begin with bringing you and the wedding party here 2 hours before, and then go to 2 designated local hotels of your choice. Once adding it on with us, we send your information over to Mark of Elegance and they coordinate all timing and pickups with you. If you need additional time or vehicles, you can speak with their office directly. Pricing for the 55 -passenger shuttle bus is $2,000++ and will be part of your final Vineyards invoice. (old price of $1,700++ cannot be honored. Changed early 2024 with vendor cost inflation.)

 

When do I need to tell you about my vendors and do they need insurance?

Your vendor information can be brought to the final meeting on the form under Final Steps. If they are not on our recommended vendor list, they will need to email a COI (Certificate of Insurance) to kwiggins@lessings.com or ebarrett@lessings.com

 

I am working with my florist and need to know about my tables and dimensions.  

In cocktail hour, we currently have 10 farm tables at 7 feet long each, as well as 6 round high top tables. In the ballroom, the tables are 72" round tables with jute burlap linens. Each table can comfortably fit anywhere from 8 guests to 12 guests.

WE CANNOT FIT 13 AT A ROUND TABLE TABLE. ​Sweetheart table is a farm table at 7ft 3in long.

 

Can I switch the rooms or placement of dance floor?

We host 200+ events per year and find our space is best suited when used as shown. Our cocktail patio is absolutely beautiful and is a connected space to your ballroom all night. You have plenty of room to dance in the ballroom with up to 250 guests seated for a plated dinner.​ WE ARE NO LONGER ALLOWING "FLIPPING" THE SPACES TO HAVE THE RECEPTION ON THE COCKTAIL DECK, OR ALLOWING THE DJ/BAND ON THE PATIO FOR A DANCE FLOOR. Unfortunately there have been many logistical issues and problems with these options (ie. noise ordinance, food service, setup lag time), where we do not feel we can provide the proper experience and service for a perfect wedding event.

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Day of Timing

 

What time can I arrive to the venue?

You may arrive 2 hours prior to your scheduled guest invitation time. With as many weddings as we have per year, our main goal is to make sure everything is 100% for you when you arrive. To give our staff and cleaning crew the proper amount of time to ensure the venue is in perfect shape, we do not allow earlier arrivals than 2 hours before the wedding.

 

What time should I put on my invitation?

As we include 30 minutes of hospitality time, with wine service, we recommend to invite guests 30 minutes prior to your ceremony (or cocktail hour, if no ceremony on site).
Example with ceremony: 6:00pm invitation time, 6:30 ceremony, 7-8 cocktail, 8-12 reception

Example without ceremony: 6:00pm invitation time, 6:30 -7:30 cocktail, 7:30-11:30 reception

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What time is dinner served?

Dinner service depends on when your event is scheduled to begin. The day-of, your maître ‘d will make any necessary adjustments to timing, in order to ensure your event runs smoothly. Dinner is typically served an hour and a half into your reception time.

Example: 7-8p cocktail, 8p-12a reception; dinner would be served at approximately 9:30pm.

 

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Ceremony

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We need a podium or table for our ceremony. Can The Vineyards provide?

Yes, please note that you will need one or the other on your Ceremony Processional sheet.

 

Does The Vineyards provide music or a microphone?

We do not provide ceremony music, but can provide a voice amplification hand-held microphone for $250 additional.

Your DJ or band can also handle this setup with you so the music and mic flow seamlessly.

 

Do we have a ceremony rehearsal?

With the ceremony processional sheet, the maître ‘d lines everyone up the day-of and will guide each person down the aisle for the processional. It is always an easy, stress-free process! We have 150 weddings a year and 99% do not have rehearsals!

 

Can we use the wine barrels by the ceremony arbor?

Yes, we have two that are always there. If you would like to decorate the arbor with the florist, you may certainly arrange to do so. We do not hang fabric, flowers etc. on the arch outside.

 

What happens with ceremonies in inclement weather?

We will decide together on your ceremony location 2 hours before your ceremony on the day of the wedding. Our team will diligently watch the radar and/or temperature if there is a question of the ceremony being inside or outside. If we make the decision to bring the ceremony indoors, we set up the ballroom for your ceremony, then escort everyone out to cocktail hour while we turn over the room. All of the tables are pre-set behind the divider, so it is a very seamless and easy transition for us. See photo below. (Arbor is included; the fabric and flowers are through your florist).

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Setup

 

Does The Vineyards provide direction cards and seating cards?

Yes. You may pick up the cards prior to your wedding at your tasting. Seating cards have a space for you to write each guests name in or have a calligrapher hand-letter it.

 

How do my seating cards get set up the day of my wedding?

Your bridal attendant will read your check-in list and set up your pre-written, alphabetized cards on the front table in the lobby. If you have another space you would like to set them up in (ex. Cocktail patio), please note on your check-in list.

 

Do you have easels I can use for my wedding?

We have two standing black wrought iron easels at the venue that you may use at the venue.

 

We have a memory table. Can The Vineyards provide a table?

Absolutely! Please let us know these details at your final drop-off meeting the week of your wedding.

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Does the Vineyards include centerpieces or decor?

We include babies breath in small vases for the cocktail farm tables.

All other candles, signage, flowers, staircase decor etc. is NOT included and would be up to you to bring in. If you do not have a floral vendor and have extensive setup from DIY items/centerpieces, we can set up the items that a florist is usually responsible for handling for you for a $495-$795 setup fee.

 

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Gratuities

 

Maitre d’ and staff gratuities are not included and are at your discretion.

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We can also give you pre-labeled envelopes at your final drop off meeting.

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